In order to insure the success of our programs both on the Unit and County level, the Finance Committee must take the responsibility of seeing that you have sufficient funds to carry out the programs
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The Finance Committee sets up a balanced budget based on anticipated income for the year.  As Finance Chairman you are also responsible for overseeing the duties of the Treasurer who is entrusted with the receipt, care and disbursement of funds. 
 

Remember monies are to be kept in two accounts.  The General Fund consists of all monies from dues and fundraisers and is used for all general and committee expenses.  The Welfare Fund includes funds received from distribution of poppies and can only be used for VA&R, Children and Youth and Scholarships for children of veterans.  The monies may be in one bank account but the Treasurer must keep separate records of each account.
 

The Unit and County Treasurer should have their books up to date at all times and available at all meetings.
 

It is the responsibility of the Finance Committee to guard against unauthorized spending and remember any funds raised or contributed for a special project must be used for that purpose.  It cannot be used on other programs.
 

The mandatory taxes are $5.00 Department Day Fund and $5.50 Bonding.  They are due NOW and a vote is not required for payment of the taxes. 
 

The Senior dues are $11.80 and Junior dues are $4.00.  The dues are sent by the Unit directly to the Department Treasurer.
 

The checks for Poppy Orders are made payable to the Treasurer, Department of N.Y. and mailed with the Poppy Order form to the Poppy Chairman.  It is not necessary for this check to go through the County Treasurer.  It is permissible to use Poppy Funds to pay for your Poppy Order.
 

All checks for Empire Girls State are made payable to the County Treasurer who in turn will issue one check for tuition of all girls in the County.  The County check is to be made payable to the Treasurer, Department of N.Y. and mailed to the Vice Chairman of Empire Girls State.  Poppy Funds cannot be used for Empire Girls State.
 

Other checks are sent to the County Treasurer who makes one check for all the Units in the County and forwards with a remittance sheet to the Department Treasurer.
 

Please mark clearly what the check is for and the Units who are contributing. Please do not hold checks, send at least monthly.
 

We are continuing the Lottery Calendar Fundraiser. The calendars are $20.00 each with 365 chances to win. Don’t forget the calendars make great gifts. Each District President has a supply. The additional money received from the sale of the calendars allows the Department to have the 800 phone number (800-421-6348) and the fax machine (518-449-5406).

Unit Audit Data Form

National Plans of Work